District of Sooke CAO Evan Parliament

District of Sooke CAO Evan Parliament

Committee looks at spending and contracts

Sooke's Finance and Administration Committee reviewing district financial deals

The Finance and Administration Committee, (FAC) made up of elected and public members, met on May 7 at District of Sooke municipal chambers for their regular monthly meeting.

Discussion ensued on items in the areas of finance, engineering and corporate services.

Finance: David Gawley, acting director of finance, will be looking into changing the municipal insurance from a private carrier to the Municipal Insurance Assoc. which would give more coverage. New budgeting software is being looked at and the Development Cost Charges reporting was deemed satisfactory.

Engineering:

The road maintenance contract with Mainroad South Island Contracting was being looked at to ensure the district was getting what they pay for. Currently the contract is on a month-by-month basis. One issue is that the company uses the Kaltasin maintenance yard without compensation to the district.

“Mainroad uses our yard, let’s make sure we are getting a bang for our buck,” said Mayor Wendal Milne.

CAO Evan Parliament notified the committee that the yard would be looking for some new tenants by late summer. An expression of interest will be posted.

Corporate: Discussion ensued on convention centre bookings at the Prestige Hotel.

Maja Tait said there is talk of ever increasing costs for conference food. She stated there was a 42 per cent increase in cost from 2011 to 2012. Plus there is a 15 per cent service fee on top which needs to be examined, she said.

“If groups are bound to use hotel catering, it has to be reasonable. The conference room is usually comp’ed  anyway,” Tait said,

Staff is working on reviewing the associated costs and charges.

Evan Parliament stated that fees are imposed by the conference/food and beverage contractor, which is the Mix by Ric’s. He said the district has received complaints from some groups who just can’t afford it.

“We’re working with Prestige to review those fees. We’re monitoring that closely,” said Parliament.

There was some discussion on the possibility of initiating fees for use of the public boat launch, so as not to undercut other businesses which charge for launching.

Some of the members of the committee questioned whether it was stated, during the vote for the boat launch, that it would be free. The question also arose as to why the district was not charging the hotel a fee for use of the boat launch.

Parliament brought up the idea of a non-profit group managing the boat launch, and dispensing fuel on behalf of the hotel to raise funds.

A report will be brought back to the committee on options.

Staff will come back to the committee with a revised vehicle-use policy as the policy is silent on employees driving to and from work and those on call. The policy does state that district vehicles are not to be used for personal use. Only one employee has use listed as a taxable benefit.

Terms of reference will be compiled for a Core Service Review. The district has 30 full-time employees in five departments and the FAC wants to review efficiencies, duplication, out-sourcing and costs.

Get local stories you won't find anywhere else right to your inbox.
Sign up here

Just Posted

Erin Oldman received a scholarship through Royal Roads University (RRU), called the Legacy Award, which is given out once every five years. Oldman graduated from RRU with a Masters of Arts in Human Security and Peacebuilding, and is using the award to establish a charity called International Humanitarian Assessments, which helps people in war-torn areas of the Middle East. (Photo contributed by Erin Oldman)
Royal Roads University graduate receives $25,000 award

Erin Oldman will use the award to establish a charity in the Middle East

Sandy Carmichael is a Goldstream Gazette 2021 Local Hero as Seniors’ Champion. (Don Denton/Black Press Media)
Worker bee returns to volunteer: Sandy Carmichael a fixture at Langford Royal Canadian Legion

Sandy Carmichael is the 2021 recipient of the Seniors’ Champion Award

West Shore Parks and Recreation facilities face a challenging future in terms of funding, due to reduced operations throughout the pandemic. (Black Press Media file photo)
West Shore Parks and Recreation faces challenging future

West Shore Parks and Recreation Society submits 2021 budget request to owner municipalities

The It’s Critical campaign has raised $5.89 million towards its $7 million goal to expand critical care capacity at Victoria’s Royal Jubilee Hospital. (Black Press Media file photo)
Critical care improvements make the list with Greater Victoria shoppers

Save-On-Foods pledges $300,000 to Victoria Hospitals Foundation’s It’s Critical campaign

Approximately 100 people gathered in Centennial Square Saturday afternoon to listen to speakers decry COVID-19 restrictions. (Jane Skrypnek/News Staff)
PHOTOS: Victoria residents protest masks, COVID-19 restrictions

Approximately 100 people gathered in Centennial Square Saturday afternoon

Abbotsford’s Kris Collins turned to TikTok out of boredom when the provincial COVID-19 lockdown began in March 2020. She now has over 23 million followers on the video app. Photo: Submitted
Internet famous: Abbotsford’s Kris Collins is a TikTok comedy queen

Collins has found surprise stardom alone with a phone

A Vancouver restaurant owner was found guilty of violating B.C.’s Human Rights Code by discriminating against customers on the basis of their race. (Pixabay)
Vancouver restaurant owner ordered to pay $4,000 to customers after racist remark

Referring to patrons as ‘you Arabs’ constitutes discrimination under B.C.’s Human Rights Code, ruling deems

Dasher is back home with mom Christine Girvin thanks to some help from BC Ferries staff. Photo supplied
The cat came back, with help from BC Ferries staff

After Dasher made a dash, staff in Comox found her and got her home safe

Nanaimo children’s author and illustrator Lindsay Ford’s latest book is ‘Science Girl.’ (Photo courtesy Lindsay Ford)
B.C. children’s writer encourages girls to pursue the sciences in new book

Lindsay Ford is holding a virtual launch for latest book, ‘Science Girl’

Pig races at the 145th annual Chilliwack Fair on Aug. 12, 2017. Monday, March 1, 2021 is Pig Day. (Jenna Hauck/ Chilliwack Progress file)
Unofficial holidays: Here’s what people are celebrating for the week of Feb. 28 to March 6

Pig Day, Canadian Bacon Day and Grammar Day are all coming up this week

Staff from the Marine Mammal Rescue Centre, passersby, RCMP and Nanaimo Fire Rescue carried a sick 300-kilogram steller sea lion up the steep bluff at Invermere Beach in north Nanaimo in an attempt to save the animal’s life Thursday. (Photo courtesy Marine Mammal Rescue Centre)
300-kilogram sea lion muscled up from B.C. beach in rescue attempt

Animal dies despite efforts of Nanaimo marine mammal rescue team, emergency personnel and bystanders

Doctors and counsellors warn of an increase in panic attacks, anxiety, depression and suicide ideas between ages 10 to 14, in Campbell River. ( Black Press file photo)
Extended pandemic feeding the anxieties of B.C.’s youth

Parents not sure what to do, urged to reach out for help

Gina Adams as she works on her latest piece titled ‘Undying Love’. (Submitted photo)
‘Toothless’ the kitty inspires B.C. wood carver to break out the chainsaw

Inspired by plight of a toothless cat, Gina Adams offers proceeds from her artwork to help animals

B.C. Finance Minister Selina Robinson presents bill to delay B.C.’s budget as late as April 30, and allow further spending before that, B.C. legislature, Dec. 8, 2020. (Hansard TV)
How big is B.C.’s COVID-19 deficit? We’ll find out April 20

More borrowing expected as pandemic enters second year

Most Read